“Students are responsible for the management of their academic careers. They are expected to familiarize themselves with the undergraduate catalog and to remain informed of all published degree requirements and deadline dates. Failure to do so does not provide a basis for exceptions to academic requirements or policies.”
Things to consider BEFORE submitting a late-add petition:
- Students are responsible for their own course registration. This includes following established procedures for enrolling in a course for which they want to receive credit, as well as dropping a course or withdrawing from a course or term they do not intend to complete. Important registration deadlines are available on the Registrar’s website.
- It is against university policy to participate in or attend a course without formal registration in the course. Instructors should not permit students to attend or participate in a course for which they are not formally registered and listed on the course roster. This practice is strictly prohibited after the end of the schedule adjustment period.
- Unless specifically notified otherwise, students are not enrolled in any course without having completed the registration transaction themselves according to the established procedures. Having access to Blackboard does not constitute formal registration in the course nor does having a spot on the waitlist. The instructor being “willing” to have a student in the class also does not constitute formal enrollment. A student is not enrolled until they see the course, with the notation “Enrolled,” on their class schedule.
- Failure to pay an overdue balance (resulting in a registration block) does not provide basis for a late-add petition.
- If a late-add means that the student will be enrolled in more than 19.5 credits in a fall or spring semester, more than 8 credits in one of the two summer sessions, or more than 4.5 credits in a winter session, then they must first receive permission for excess credits by completing the Enroll for Excess Credits form and submitting the form to the Office of Academic and Pre-Professional Advising.
- In the event that a late add request is approved and registration is granted as an exception to policy, non-refundable late registration fees may be applied to the student’s account. For more information on late registration fees please view the Student Business Services website.
- Courses added after the end of the schedule adjustment period are not considered for purposes of federal financial aid eligibility, even with an approved late-add petition on file.
Late-Add Petition–Student Checklist
Step 1: Meet with the Instructor of the Course
- For purposes of a late-add in a course, students are required to meet (face-to-face, email, online, phone, etc.), with the instructor of the course for which the late-add enrollment is requested.
- If the instructor supports the late-add, then the student must request that they send an email recommendation to the assigned Academic Advocate. If the student is unsure who the assigned Academic Advocate is, the email may be sent to email@example.com and will be routed accordingly.
- In this email the instructor must verify that the student is not too far behind in the coursework to be successful and that all prerequisites have been met. If any permission codes are required (e.g. pre-requisite override, closed course permission or department consent), then the appropriate permission must be issued in the system and/or provided in the email to the assigned Academic Advocate in the event that registration is approved.
- Recommendations from the Course Instructor should be sent to the assigned Academic Advocate or to firstname.lastname@example.org as soon as possible after the student meeting to prevent delays in the petition review and course registration process.
Step 2: Meet with your Academic Advisor
- For the purposes of a late-add in a course, students are required to meet (face-to-face, email, online, phone, etc.), with their Academic Advisor, unless enrolled as a non-degree seeking student, to discuss the appropriateness of a late-add petition.
- At the conclusion of the meeting, the student must request that the Academic Advisor send an email recommendation to the assigned Academic Advocate. If the student is unsure who the assigned Academic Advocate is, the email may be sent to email@example.com and will be routed accordingly.
- Recommendations from the Academic Advisor should be sent to the assigned Academic Advocate or to firstname.lastname@example.org as soon as possible after the student meeting to prevent delays in the petition review and course registration process.
Step 3: Prepare a Written Statement
If a late-add petition is deemed appropriate by both the course instructor and academic advisor then the student must prepare a written statement that explains why they were unable to register for the course within the published schedule adjustment period (reason out of their control) and state why an exception should be considered. This written statement will be necessary when filling out the late-add petition form in the final step
Step 4: Submit a Late-Add Petition
Upon completion of all steps listed above, students must submit their written statement via the late-add petition form.